Hire & Other Services provided by Hart Shots / Photo Booth World / Audio Guest Book. Photography
Terms & Conditions​

These Terms & Conditions set out an agreement between the Hire Provider (Hart Shots) and the Hirer (the person, organisation or company booking the equipment and or services for hire from the Hire Provider). Upon booking (either verbally or electronically), it is deemed that the Hirer has read, fully understood, and agreed to the Hire Providers Terms & Conditions.

Equipment consists of any item of hire, including props. All equipment remains, at all times, the property of Hart Shots. All our equipment is for indoor / outdoor use in a weatherproof area on dry, level, hard surface flooring/ground. We have a gazebo / back drops / closed booth available to hire for inside / outside use. However these options are  dependant on the location of where the booth will be set up (space availability and props required etc.) so please ask before booking. The Hirer needs to provide a 220V plug point and extension lead if the plug point is further than 10 metres from the booth’s location.

In the event of the Hire Provider being unable to attend your event due to reasons beyond their control such as (but not limited to) adverse weather conditions, road closures, vehicle breakdown, illness, death, or equipment failure, the Hire Provider’s liability will be limited to refunding all of monies already paid by Hirer to Hire Provider for that service.

Photo Booth Hire

Photo Booth Hire Delivery & Collection is free within 50 KM of our base in Edgemead, Cape Town. Every KM thereafter will be charged at a rate of R4.18 per KM plus any Toll Road / Parking fees.

We’ll need one and a half hours to set up the photo booth – if we cannot get access to the venue one and a half hours before the agreed start time to set up – the photo booth may run later than expected. We will not be held liable for any costs and no discount will be applied.

On receipt of fully completed and signed booking form and a 50% deposit, Hart Shots will provide a Photo Booth for your event. The balance of this hire is payable via EFT (Electronic Fund Transfer) 2 weeks before the date of your event. The operator will not operate the booth until payment has been made in full.

Photo Booth Hire time is the length of actual time outlined on your chosen hire package, plus any additional hours pre-ordered and pre-paid for.

Unless otherwise agreed, Guests will receive the number of photos outlined in your chosen hire package e.g. one per group or one per guest. Guests may use the booth as many times as they like within the hire period.

Your guests can upload their pictures in real time by scanning our QR code, but this is subject to wifi connectivity availability at the venue / event. Please request this service in advance if required. Guests will then be able to share digital photos to themselves or others to share on social media.

Whilst we encourage the fun use of the booth, if we feel that the booth is not being treated in a respectful manner we will ask the guest(s) involved to leave the booth, and they will not be permitted to re-enter.

We will not accept any threatening behaviour. If this occurs we will stop the use of the booth and dismantle with no refund. Smoking, food and beverages are not permitted in the Photo Booth at any time.​

Forces Majeure:
Neither Hart Shots nor Client shall be held responsible or liable if the fulfilment of any terms or provisions of this Agreement are delayed or prevented by revolutions or other disorders, wars, acts of enemies, fires, floods, acts of God, or without limiting the foregoing by any other cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence, the
party is unable to prevent, whether of the class of causes enumerated before or not. In the event the events contemplated by this paragraph occur, Hart Shots shall be entitled to retain any and all retainer amounts previously paid by Client

Any damage / loss to the Hire Providers equipment through misuse, negligence, abuse or theft by the Hirer, their guests, or affiliates, becomes the responsibility of the Hirer. The Hirer shall bear the full cost of any such repair. In the event that the equipment becomes damaged beyond repair, the Hirer shall bear the replacement cost, and any additional cost as a result of affected future hire. The repair or replacement costs will be  immediately payable by the Hirer to the Hire Provider on invoice.

In the unlikely event of a technical problem with the Photo Booth, or in any event beyond our control which renders the Photo Booth unusable, a refund will be given pro rata to any time lost.

Images taken by our Booths may be used by us to assist with promoting our services. This may include printed publications as well as on-line images. The Hire Provider owns all copyright on any image or video taken by our photo and video booths. Please let us know in advance if you don’t wish for us to use images from your event.

Cancellations:​

If the Client cancels the event date, the client will immediately notify Hart Shots in
writing (email / Whats App suffices).​

Irrespective of when a cancellation is made, the 50% deposit is non-refundable.

If a cancellation is made for any reason:

6 weeks or more prior to the event date; 25% of the total agreed price becomes payable.

4 – 6 weeks prior to the event date; 50% of the total agreed price becomes payable.

2 – 4 weeks prior to the event date; 75% of the total agreed price becomes payable.

Under 2 weeks prior to the event date; 100% of the agreed price becomes payable.